The 2012 NCDEU meeting days are
Tuesday, May 29, through Friday,
June 1, and the NCDEU evening events are tentatively being held
Tuesday evening from 6:00-7:30 p.m. and
Wednesday evening from 6:00-8:00 p.m.
Therefore, to request a
small event,
click here to complete the attached request form. All requests will be reviewed by the NCDEU Steering Committee. Small events may include: advisory boards, meetings of investigator groups, organization board meetings that have restricted and defined attendance and company sponsored receptions that are open to all NCDEU attendees. All
small events will be listed in the NCDEU program.
Small event scientific symposia are not permitted at NCDEU. Any receptions, hosted suite functions, or meeting (on or off site) must occur at the following times*:
Tuesday,
May 29, after 7:30 p.m.
Wednesday,
May 30, after 8:00 p.m.
Thursday, May 31, after 5:30 p.m.
Friday, June 1, after 12:00 p.m.
During the day, breakfast meetings must end
before 8:30 a.m. and small (20 or less) working lunches may be scheduled between
noon and 2:30 p.m. on Wednesday
and Thursday.
Please refrain from hosting events except during these available time slots.
Your adherence to these time frames so as to not distract participants from the NCDEU program is appreciated.
Any planning should recognize the following guidelines as well:
Any advertisements, e.g.,
flyers and signs, may
NOT include the name NCDEU, its sponsors, or imply any co-sponsorship. Signs may only be displayed outside the event location.
Attendee mailing lists are not available for distribution. A message board, located next to the Conference Registration Desk, is available to post invitations and/or flyers. Pre-approval of the invitation or flyer is required from NCDEU prior to posting.
Receptions and other hospitality events are considered open to any NCDEU attendee and they cannot be turned away.
Hotel door drops are not permitted for large events. Door drop invitations for functions of less than 20 are subject to review and approval by NCDEU.
Special consideration should be taken to refrain from making lavish arrangements, gift giving, advertising and commercial presentation (e.g., brand name decorations and/or gifts).
Event locations must be identified and pre-approved by NCDEU. Any changes in schedule or room assignment must first be approved by NCDEU.
All group meetings, on or off-site, must occur outside of NCDEU-scheduled sessions and events.
If hosting a hospitality suite, please refrain from scheduling and announcing luncheon events that conflict with the poster sessions.
