Submission Instructions for Poster
Submitters
Submission deadline has passed.
PROPOSAL LIMIT:
An individual cannot be listed as
a presenter on more than 2 submitted
proposals (panels, workshops, methodological
innovations and/or individual/late-breaking
research presentations and pharma pipeline
presentations) per year, and cannot be listed
for more than 4 total roles, i.e., chair,
co-chair, presenter, or discussant. THIS DOES
NOT INCLUDE POSTER PRESENTATIONS. An individual
may be a co-author on any number of submitted
abstracts.
SPECIAL CHARACTERS:
If you use Greek letters, they
will need to be spelled out instead of using the
character.
STEPS FOR SUBMISSION
STEP 1:
Prospective presenters will submit their contact
information and the contact information for
co-author.
STEP 2:
The title, abstract, submission category, a
minimum of two learning objectives, and a source
of funding are to be entered or uploaded into
the submission site.
The abstract will provide a
general overview of the proposed presentation
(limited to 3000 characters, including title,
spaces, learning objectives and literature
references). The abstract is a concise
description of the specific purpose, content,
methodology, results, and importance of the
proposed talk. Please state specific findings
to be presented and the importance of such
findings for advancing the field. Literature
references - Each submission must list two
relevant literature references. Follow the
American Journal of Psychiatry
style—see:
http://ajp.psychiatryonline.org
STEP 3:
Upload the presenter’s CV/Brief Biography (Word
or PDF).
STEP 4:
Complete the COI disclosure for
the presenter AND ALL co-authors.
STEP 5:
Proof read the abstract
submission.
STEP 6:
Submit. If you have not completed all required
sections/items you will not be able to submit
your proposal. In the case of missing items, you
will be prompted to enter the missing
information.
For policy questions, please
contact the ASCP Executive Office at
615-649-3085 or
info@ascpp.org.
Presentation Guidelines for
Poster Sessions
There will be two scheduled
poster sessions during the 2012 meeting. Posters
must be mounted by 9:00 a.m. on the assigned day
for early review prior to the lunch session.
Posters must be removed at 5:00 p.m. and no
later than 6:00 p.m. or they will be discarded.
Posters are grouped by
classification for the convenience of those
attending the sessions. In late March, 2012,
the date and time of your poster presentation
and board number will be sent via email.
Each poster board will be numbered.
Please do not remove the
numbers.
Posters must be mounted by 9:00
a.m. on the day of the poster session.
The maximum area per poster is
4 feet high by 6 feet wide.
A copy of the abstract, typed in
large letters, should be posted on the upper
left-hand corner under the title.
Remember that illustrations and
text will be read by interested scientists from
distances of about 3 feet or more. Keep them
simple and use large font. Charts, drawings, and
illustrations should be heavily drawn.
Do not mount materials on heavy
board because it will be difficult to affix the
materials to the poster board. Keep
presentation as lightweight as possible.
Prepare and bring to the meeting
all materials needed for the poster (figures,
tables, etc.).
Disclosures for ALL AUTHORS
should be included on the poster.
Bring the necessary pushpins
or thumbtacks to mount the poster.
The ASCP will have a limited
supply of pushpins.
Rules Regarding Conflict of
Interest
Authors of scientific oral or poster
presentations who have entered into a financial
relationship with sponsoring companies or
organizations about whose products or services
they are reporting must disclose this
information. Disclosures for ALL authors should
be included on the poster.
It is recognized that much scientific research
is supported by organizations that have a
commercial interest in the results of the
research. This policy is not intended to
discourage such support, or restrict the
dissemination of the research. It is the intent
of this policy to require authors of scientific
presentations to disclose the sources of their
support, when those sources have a direct
interest in the research. This is to permit
members of the audience to form their own
judgments about the research with the full
disclosure of the facts.
1) an abstract, based on original
research (with results or a reanalysis of
existing information that have not been
presented or published in the past); for an
investigator in an earlier phase of his/her
career, the abstract can present a proposed
research design (without data) or a scholarly
literature review in a relevant area,
2) a letter of support from their
department chair or mentor,
3) a curriculum vitae, and
4) a brief description (no more
than one page in length) of research/career
goals.
Submission deadline has passed.
