Hosting a Satellite Event

The 2011 NCDEU meeting days are Monday, June 13, through Thursday,
June 16, and the NIMH evening events are tentatively being held Monday
evening from 6:00-7:30 p.m. and Tuesday evening from 7:00-10:00 p.m.

Therefore, please plan any receptions, hosted suite functions, or meeting (on or
off site) at the following times*:

   Monday, June 13, after 7:30 p.m.
   Tuesday, June 14, after 10:00 p.m.
   Wednesday, June 15, after 5:30 p.m.
   Thursday, June 16, after 12:00 noon
   During the day, breakfast meetings must end before 8:30 a.m. and small
     (20 or less) working lunches may be scheduled between noon and 2:00 p.m.
     on Tuesday and Wednesday.

Please refrain from hosting events except during these available
time slots. Your adherence to these time frames so as to not distract
participants from the NCDEU program is appreciated.

Any planning should recognize the following guidelines as well:

   Any advertisements, e.g., flyers and signs, may NOT include the name
     NCDEU, its sponsors, or imply any co-sponsorship. Signs may only be
     displayed outside the event location.
   Attendee mailing lists are not available for distribution. A message board,
     located next to the Conference Registration Desk, is available to post
     invitations and/or flyers. Pre-approval of the invitation or flyer is required from
     NCDEU prior to posting.
   Receptions and other hospitality events are considered open to any NCDEU
     attendee and they cannot be turned away.
   Hotel door drops are not permitted for large events. Door drop invitations for
     functions of less than 20 are subject to review and approval by NCDEU.
   Special consideration should be taken to refrain from making lavish
     arrangements, gift giving, advertising and commercial presentation (e.g.,
     brand name decorations and/or gifts).
   Event locations must be identified and pre-approved by NCDEU. Any changes
     in schedule or room assignment must first be approved by NCDEU.
   All group meetings, on or off-site, must occur outside of NCDEU-scheduled
     sessions and events.
   If hosting a hospitality suite, please refrain from scheduling and announcing
     luncheon events that conflict with the poster sessions.

If you are interested in sponsoring an independent satellite meeting or hospitality event at the NCDEU meeting, please contact Linda Lohneis at 703-925-9455 ext. 120 or e-mail llohneis@ncdeumeeting.org for a hosting application.

*Available times are subject to change, based on final NCDEU program schedule